Xero setup

I’m just trying to set up my Xero for my Amazon transactions, and I’m a bit confused about what I need to do. I’ll post a screenshot of purchases made, which have been linked from my business bank account to Xero.

For these purchases, do I just enter the supplier’s name in the ‘WHO’ section? For example, would I put IHERB?

In the ‘DESCRIPTION’ field, should I write something like ‘Goods purchased for resale’?

For the ‘WHAT’ section, should I select ‘Cost of Goods Sold’?

Is it really as simple as this? There’s also a ‘FIND AND MATCH’ button I can click, but it doesn’t seem to link me to anything other than Amazon payments, which have been brought in through Link My Books.

Thanks, guys!

Depending on your volume, using Hubdoc can be a real time-saver. You can bulk upload documents, and it will automatically match the transactions, you just need to double-check and reconcile.

Yes, for purchases linked from your business bank account to Xero, you generally enter the supplier’s name in the ‘WHO’ section (e.g., IHERB if that’s where you bought the goods). In the ‘DESCRIPTION’ field, something like ‘Goods purchased for resale’ is appropriate to keep records clear. For the ‘WHAT’ section, selecting ‘Cost of Goods Sold (COGS)’ is correct, as long as these are inventory purchases that will be sold. The ‘FIND AND MATCH’ button is typically used to reconcile transactions against existing invoices or bills in Xero—since you’re using Link My Books, it’s likely that only Amazon payouts are being matched. If purchases aren’t auto-matched, you might need to manually enter them as bills or expenses before reconciling. It’s a good idea to check with an accountant to ensure correct categorization for tax purposes.