Hi UK Sellers,
I received this email from Amazon.
I’ve recently started receiving orders on my UK account, and I’m VAT registered.
How should I send invoices to customers as an FBA seller? Is it okay to use Amazon’s automatic invoicing system?
Have you received any business orders?
Go to Manage Orders, filter all ‘Business Customers’ and manually upload invoices for those orders.
You can use below site to generate invoice:
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Go for Amazon’s automated invoicing.
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Yeah, just enable the Amazon VAT Calculation Service (VCS) in your tax settings, it will automatically generate VAT invoices for all business orders, so you won’t need to upload anything manually.
It’s the safest and easiest option.
Are you already using VCS or not yet?
Yes, as a UK-based VAT-registered FBA seller, the easiest and safest option is to use Amazon’s automatic invoicing system, because it fully satisfies HMRC requirements and Amazon’s own invoice compliance rules, and it also ensures buyers instantly receive VAT-compliant invoices without you manually generating anything.
When you’re VAT registered, Amazon requires you to enable VAT Calculation Service, which automatically produces invoices with your VAT number, VAT rate, VAT breakdown and customer details, and most professional sellers rely on this because it avoids account health issues, missed invoices or customer complaints.
You don’t need to email invoices manually unless a buyer specifically requests a custom version, which is rare; Amazon’s system already delivers the invoice through their “Download Invoice” button on the order page.
As long as your VAT number is active and entered correctly in Seller Central, automatic invoicing is the correct setup and is what the majority of UK FBA sellers use.